Senior Center Rentals

Availability

Rentals are based on availability and limited to one per day. Each reservation can be made no more than sixty (60) days in advance. The Shirley Voirin Ballroom can only be rented during non-business hours. The Senior Center Conference Room can only be rented during normal business hours. Conference Room reservations must be made by filling out the Community Meeting Room Reservation Form on the Town website. The hours of the Flower Mound Senior Center are as follows:

• Monday: 8 a.m. - 5 p.m.
• Tuesday: 8 a.m. - 8 p.m.
• Wednesday: 8 a.m. - 5 p.m.
• Thursday: 8 a.m. - 8 p.m.
• Friday: 8 a.m. - 5 p.m.

Deposits

A $200 deposit for the rental of one or all three rooms is required along with rental agreement and full payment. The deposit will be refunded if the area used has been left in good order and all conditions of the rental permit have been met. Deposits may be reduced due to any and all damage causes by user or user’s guests. Staff is available at the conclusion of your rental to help you receive your full deposit. They will fill out the facility check-out form and process the refund of the deposit. Deposits will be refunded by the Town via check in 3 to 4 weeks or credited back to the credit card that was used. 

Fees

All fees and deposits must be paid in person at the Flower Mound Senior Center Courtesy Desk at time of reservation.

Functions Allowed

Room(s) only available for meetings and approved programs; not for social functions (i.e. birthdays, showers, receptions or celebrations), exercise classes, dance classes, or similar type functions

Cancellations

In order to receive a full refund for a facility rental, notice must be given no less than 14 days prior to the date of the rental. If notice is not given 14 days prior to the rental date the full amount of the rental will be retained; however, the deposit will be refunded in full. 

Kitchen

The kitchen is available for a flat fee. The kitchen may only be used for catering, warming and/or staging. Use of Town’s refrigerators and freezers will be prohibited. 

Alcohol

No alcoholic beverages are allowed in the Flower Mound Senior Center at any time per Town ordinance. 

Visual Equipment

Ballroom A has two projectors and projector screens available to display presentations. All presentations must be put on a portable USB drive. Staff will set up projectors and screens. Staff is unable to play videos or movies during presentations. 

Audio Equipment

Music is allowed during rental hours provided that this has been previously agreed and noted in the rental permit. Noise level has to be kept down. Music and amplified sound should not be heard in other rooms in the FMSC. Licensee must provide equipment to play or amplify music. A microphone for presentations will be available upon request. 

Security

In addition to the deposit, Licensee may be provided by Town staff to secure the services of one or more off-duty Flower Mound Police Officers for the duration of the event, at Licensee's expense. Police staffing levels shall be determined by the Chief of Police or his/her designee. The minimum contract for an off-duty officer, as required by FMPD, if four (4) hours. All required police officers shall be present in the designated area prior to the event and throughout the event, until all guests have left the Town’s facility. Additionally, FMSC staff reserves the right to terminate an event if it believed that the building is unsafe or the event has exceeded the anticipated number of attendees. In the event that a rental is terminated, the entire party will be asked to leave the FMSC premises immediately. The entire deposit and all fees paid will be forfeited for violations of this policy. 

Liability

All Licensees agree to pay for any damage done to the facility, grounds, or furnishing by themselves, their guests, caterers, decorators, planners, florists, and/or delivery company during or pertaining to their rentals. Notification will be given to the Licensee as soon as damages have been assessed. Licensee will be financially responsible for cost of repairs not covered by the deposit. 

Fire

Due to fire regulations, room capacities set by the Fire Marshall will be strictly enforced. 

• Smoking is not allowed in the building or outdoor patio area.
• Candles are prohibited.
• Fog machines are not allowed.
• Entrance and exit doors may not be obstructed.
• Fireworks and explosive liquids are not allowed.
• Only UL approved appliances and outlets are allowed.

Decorations

Use of nails, tacks, staples, or duck tape is prohibited on walls or furnishings. Use of confetti, glitter, silly strong, sequins, or birdseeds inside the Flower Mound Senior Center or within 25 feet of building entryway in prohibited. Bubbles can be used outside the building only. All decorations must be taken down before the Licensee vacates the room(s). 

Rental Hours

Rental hours include set-up and clean-up time. Licensee and/or other members of the Licensee's party, caterers, florists, etc., will not be allowed in the assigned room(s) until the time specified on the rental permit. All decorations, food, and rental items must be removed from Flower Mound Senior Center premises at the end of the deposit. All rentals must be completed and rooms vacated by midnight. 

Set up

Tables and chairs are included with the rental fee. Licensee will be responsible for room set up if needed.