The Town Secretary's Office is
dedicated to communicating and providing services openly and
sincerely to all customers-citizens, Council, staff and visitors - with professionalism
and efficiency,
and to provide the administrative and clerical support to the Mayor and Town
Council that is desired.
This is achieved with effective communication and by being accessible and responsive
to better serve
the Town of Flower Mound.
General Information
The Town Secretary's Office serves as a document and
information resource to the Town Council, all Town departments
and the citizens of our Town. The office also:
-
Maintains custody, filing and storage of all legislation, minutes and other
written and recorded documents pertaining to the operation of Town government
- Oversees, guides and tracks the entire legislative process
- Serves as the Towns Records Management Officer
- Creates agendas for all Council members
-
Coordinates and schedules official Town Council meetings and is responsible
for the recording and transcriptions for permanent record
- Accepts petitions filed by citizens
-
Acts as liaison with Town departments, outside agencies, other branches
of governments and the general public on behalf of the Town Council
-
Responsible for documenting and following through of all requests of Town
Council for information, documents and reports from various administrative
units of municipal governments
- Responsible for the publication, updating and distribution of the Code
of Ordinances
- Maintains Boards and Commissions membership information
-
Provides administrative assistance to the Mayor and members of Council;
processes requests for the Mayor's appearances, proclamations, certificates
of appreciation, letters of greetings, etc.
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