Park Board -- February 12, 2004

THE FLOWER MOUND PARK BOARD MEETING HELD ON THE 12^TH DAY OF FEBRUARY 2004, IN THE FLOWER MOUND TOWN HALL, LOCATED AT 2121 CROSS TIMBERS ROAD IN THE TOWN OF FLOWER MOUND, COUNTY OF DENTON, TEXAS AT 7: 03 P.M.

The Park Board met in a regular session with the following members present:

Mike McCall Chair

Kathy Koza - Vice Chair

Charissa Womack

Wayne Farley

Norma Krueger

Joel Lindsey - Alternate 1

Jody Smith - Alternate 2

The following members were absent:

Ann Handren

Peggie Kimberlin

The meeting was attended by the following members of the Town Staff:

Bart Stevenson - Director, Community Services

Jackie Jones - Recreation Manager

Tony Nielsen - Park Development Interim Manager

Cordette Brown - Administrative Secretary

Also present were TimTrotter, Town Council Liaison to the Park Board and Stephani Spruill, Mayor Pro Tem and Place 1.

A. CALL TO ORDER

The meeting was called to order at 7:03 p.m. by Chair Mike McCall.

B. INVOCATION AND PLEDGE OF ALLEGIANCE - Norma Krueger

C. CITIZENS/VISITORS COMMENTS TO THE PARK BOARD

D. CHAIR/BOARD MEMBER/STAFF ANNOUNCEMENTS

Jackie Jones, Recreation Manager made the announcement that the Third Annual Flower Mound Outstanding youth Awards Program was posted on the Town's website. The nomination forms can be downloaded and then sent in to staff. He explained that what is being looked for are youths who have made a difference in the community. He is encouraging nominations especially from teachers, parents, friends and also from other youths so they can be recognized at the April 19^th 2004 Town Council Meeting.

Jody Smith asked if it was possible for someone to purchase a tree in honor of someone and have it planted in one of our parks. The person would buy the tree but the Town would do the maintenance as far as watering. She said she would be happy to volunteer to head up such a program.

Bart Stevenson, Executive Director of Community Services stated that he is happy to report that such a program has already been in place for a couple of years. It is called the Memorial Tree Program. This program was started by the Parks Department but is currently managed by the Environmental Resources Department. He said that maybe this program needs to be given more visibility.

Ms. Smith wanted to know if she would she have the freedom to share this information in the schools.

Mr. Stevenson said that is fine, and she is welcome to take some of the brochures along with her.

Kathy Koza said she would like to thank all those involved with Lakewood Park, all the equipment is in and it was instantly a park. She wished she had pictures of the first day. All the neighborhood kids brought their sisters, brothers, they had bikes, some parents were there also and they are there all the time even when the weather is bad. So on behalf of those on that end of Town, she would like to say a big thank you.

Wayne Farley would like to express congratulations to the Town, Recreation & Leisure Services Department and all those responsible for planning and executing the Kid Fish Event that was highly successful. He said it was gratifying to see that many families in that park at one time and they were even catching fish.

Jody Smith said that the property in front of the library is taken care of by the Parks Department and Tony Nielson has been working with her and her husband. A statue that is being donated by some of her friends and family is finally completed and is ready t o be put in place so she is requesting a volunteer from the Parks Department, the Park Board or anyone who knows her and would like to help her to put on a tea or lunch to get this done.

Kathy Koza volunteered.

Mike McCall said he too would like to commend all those responsible for the Kidfish program. He said he tried to park, it was difficult to find a parking space. There was not an available spot around the perimeter of that lake. He wanted to know how many people were there.

Mr. Jones responded that there were 350 kids registered and that does not take into account parents and other siblings.

E. CONSENT AGENDA - Consent Items

1. Consider approval of Minutes from a regular meeting of the Park
Board held on January 8, 2004.

A motion to approve the minutes as presented was made by Kathy Koza and seconded by Chris Womack.

VOTE ON THE MOTION:

FOR: Joel Lindsey, Chris Womack, Kathy Koza, Norma Krueger, Wayne Farley

AGAINST: None

Jody Smith abstained.

F. REGULAR SESSION

2. Board to hold a public hearing to consider the findings and recommendations of the Youth Sports Task Force.

Jackie Jones introduced Rick Lust, the Chairman of the Youth Sports Task Force who will make a presentation.

Mr. Lust greeted the Park Board, those in attendance and those at home. He said it was a pleasure for him to be there. He explained that the Task Force was put in place to review sports in Flower Mound (many of the task force members were present) and he would like to present the power point presentation that was shown to the public a couple of weeks ago and then to open the floor for discussion/questions from staff or the board to himself and any other member of the task force who were present.

Mr. Lust explained that the Town Council approved Resolution No. 4402 authorizing the creation of the Youth Sports Task Force at it's November 4, 2002 Meeting. The resolution reflected comments and feedback from the Town Council at its September 19^th and October 17^th 2002 Workshops.

The purpose of the Task Force is to assist the Town Council in identifying, developing and implementing effective strategies for responding to community needs and preferences in regards to all youth sports related issues. The Task Force will submit recommendations and findings to the Park Board and the Town Council for their consideration.

Mr. Lust went on to make his presentation, a copy of which was sent to all Park Board members by staff in their packets.

At the end of the presentation Mr. McCall opened up the meeting for questions from Park Board members.

Kathy Koza asked in reference to the findings on tennis courts, are there not other tennis courts coming on line? Are not some schools tennis courts being added?

Mr. Lust said that according to the interlocal agreement, both Marcus and Flower Mound High School tennis courts are included and the agreement has to be complied with.

Ms. Koza also wanted to know - Is there not already a concessions agreement in place where the Town gets a percentage of what is made? The people who are running the concessions, don't they have to go through the same process as everyone else?

Mr. Stevenson said that currently, there is a for profit concessionaire and the Town does receive a percentage - actually a flat fee per year.

Ms. Koza asked if that was being changed.

Mr. Lust said it is being enhanced. What is really happening is that there is not a lot of money being made. If we are looking to reinvest in recreation, this is not going amount to no more than maybe the cost of a tennis court.

Mr. Stevenson explained that what the Task Force is alluding to is that when the new facilities come on line, this fall, a RFP process should be done and request for proposals soliciting for profit, non-profit, as well the Town to submit a proposal as well to do a cost benefit analysis to what is the best service for both the Town and the associations and the people using them.

Ms. Koza said, so the process is changed.

Mr. Lust said, the process is not being changed, the question really is, "are we getting the most bang for the buck?" what is happening is that we are looking to see who can provide the best service and the RFP process is best way to take a look, to do a cost benefit analysis of who can best provide concessions for the Town and who can offer the Town the most lucrative deal. Perhaps a Town run concessions will be the most lucrative, maybe not. Maybe a private enterprise might be best, maybe not. Maybe the Sports associations may be best, maybe not. We have looked at towns who have used each of these effectively and some inefficiently.

One thing has been concluded, there is money to be made, what's the best way to do this, lets open it up and take a look see who comes to the table especially when we have hard concessions stands at large complexes we heed to have a good concession provider. We are not sure what we have right now is going to be adequate to address the future and that is the thrust of this task force to look at what we have now and what we need to do for the future.

Ms. Koza asked a question but it was inaudible.

Mr. Lust said the task force looked on a national basis, they got feedback from Towns across the country and some of these towns are doing quite well investing in their recreation programs with help from commercial entities. It's the task force belief "why not Flower Mound" and we can do this in a quality way. We have great Codes, Tree Ordinances, Park Board, Zoning Board, Town Council, that's concerned with the overall quality of the program so there is no doubt that something of a high level can be done here and reinvest a significant amount of revenue back to recreation.

Ms. Koza asked a question but it was inaudible.

Mr. Lust said the Town has an Economic Development Department, let's take advantage of that, tie it in with a recreation slant and explore the possibilities.

Chris Womack commented that she functioned as a liaison from the Park Board to the Youth Sports Task Force and a lot of the recommendations and proposals that are in this presentation are in fact items that were presented to this board before. What the Youth Sports Task Force wanted to do was to step away from everything that had been done before and just look totally at what should be done, so there is some duplication on items that have been presented to this board and actions that have already been taken at this board level. She wanted to clarify that there should not be any confusion that this was something the task force thinks had never been accomplished. It's just that they wanted to present a total picture of everything they felt should be done in regards to youth sports.

Mike McCall opened the public hearing by inviting questions or comments from the audience.

Wes Jordan, 3304 Furlong Court, Flower Mound, said the presentation mentioned using one non-profit volunteer league association per sport to administer each sport. He thinks that should be looked at again. When talking about tournaments from a select standpoint another organization is needed to administer that because it's a different process and selection since there could be "cross contamination", maybe not contamination but thoughts and perceptions from a recreational league to develop a select team, please try to separate those two organizations in your approach.

Mr. McCall asked if there were anyone there who wanted to speak in opposition. There were none opposed.

He then opened the floor to those who wished to speak in favor.

Gene Gray, 3904 Sonoma Bend, Flower Mound, spoke in support of the amount of time that the Youth Sports Task Force spent in doing the research to come up with the presentation that was seen this evening. He said they did a good and unbiased job of looking into the different opportunities and organizations that are out there serving the youth and they have some very, very good, well thought out recommendations on how to carry that forward. He identified himself as the Executive Vice-President of the Flower Mound Youth Sports Association and said there are over 2,000 kids that are being served in the recreation and select age groups and the recommendations and philosophies that the Youth Sports Task Force have shown are very consistent with the way the FMYSA is run and he would like to echo a word of support for the findings.

Paul Stone, 709 Lake Bluff, Flower Mound, informed the board and audience that he has no children and does not participate in any sports but from a background standpoint, he would like to point out that he had the pleasure of serving on the Park Board for about five (5) years during the nineties and he also served on the Blue Ribbon Committee in 2001 and the Capital Improvement Review Committee in 1997 which ended in successful bond campaigns. He remembers sitting in what was the former fire station/old police building when the Andersons used to come representing what was then the Flower Mound Youth Sports Association, then the only association in Town, and just begged the Park Board for more fields and additional resources. Things have certainly changed over the years. Mr. Stone said he stayed out of the process because he has no children and now having seen the YSTF recommendations, he is very impressed with what they have accomplished. He would like to compliment Rick Lust and all the members of the Task Force for the time they served and he likes everything they recommend. He is really impressed with the RFP process. He said he is a federal employee in the contracting arena and several years ago a circular came out of the Office of Management and Budget called A76, that's where the private sector competes with the government. This was intended to downsize the government, where government entities had to create what they call a MEO, Most Effective Organization, and they have to represent at least a 10% savings and they put it out in the private field. He is really impressed with the direction the Task Force is suggesting the Town should take, let the chips fall where they may, whether it's a cost benefit analysis, or a best value, what a great idea of competition.

Larry L. Burwell, 4313 Avon Court, Flower Mound, stated that he fully supports the Task Force Recommendations and thought they did a great job. He also wants to mention that he is the Flower Mound Youth Sports Association Vice-President of Softball. The managing association over the different sports should be over the select organizations so in that way, the organization can manage children moving all the way from novice, intermediate to advance play and have a segue for the children to move back and forth easily from a select back into a recreation league and from a recreation to a select league. Otherwise the Task Force did a great job.

Alvin Hammond, 3109 Kiley Lane, Flower Mound, said he represents the North Texas Basketball Association and they feel proud and privileged to do the basketball programs in this city for a number of years. There are over 2000 kids registered in the program and its all about them. The president, the board, all the commissioners, directors and a lot of the coaches (you can't please them all) are very supportive of the Youth Sports Task Force and their findings. They are excited about the standardization. He says he handles all the grievances and he gets comments like, "you are becoming more like GLASA" that's a bad thing or, "you are becoming more like GLASA" and that's a good thing so it's very difficult to balance that and that is because there is not something that's published. The presentation has come up with exactly what we need, so there are no gray areas to work in, he likes things in black and white so it's clear, concise and everyone knows what the program is about, what their expectations are and then we can move forward to improve those expectations and improve the recreational facilities and the play for the boys and girls. There is both a recreational and select program and we will continue to manage both of those. As was mentioned earlier, it is easier for children to move from one league to the next. The select is complicated and there are a lot of issues on that so he is hoping that this brochure will give some help on that. There are parents who bring their children in who have never played basketball in their life and they put them in the select program thinking they will learn better and faster. They need to develop their skills in the recreational programs and then move on. He again mentioned that they are proud to serve the Town of Flower Mound and very excited about the findings of the YSTF.

Bil Edwards, 4200 Augusta Place, Flower Mound, have been a resident of Flower Mound since 1988 and said this is the first time he has addressed a Board. He said he was recently elected the president of Rage Fast Pitch Softball Club (girl's softball) and they are a sanctioned club through FMYSA. He said he has followed what has been going on in the Town though he has not been very involved. Speaking as a parent of a 9 and 10 year old daughters playing softball through the FMYSA recreation league and through the Rage Select Program, I would just like to comment like another gentleman has said tonight that the Town does consider offering both a recreation and a select level. From a different perspective, in the last three years of playing in tournaments we do a lot of traveling to neighboring cities. In addition to the miles, he says he has spent a lot of money supporting that kind of play. He says he is sure there could be revenue generated through tournament ball in this Town, it's very limited for girls throughout the metroplex where that can even be offered. He would like to commend the Task Force for their work because it seems they did their home work and put a lot of thought into this process and he hopes everyone does what is best for the children in this community.

Mike McCall asked if there were any further comments. There were none. The public hearing was then closed and opened for the Park Board deliberations.

Kathy Koza said that comments were made about select and recreational leagues and that everything will have to be in the brochure. Were you expecting that to come from a standard, or if it comes down to having a brochure will you enlist the same groups for input for the final product?

Mr. Lust said that in the presentation he spoke to the fact that anyone that is selected to be a provider for any sport in this Town should focus primarily on the recreational level, however, it is felt that it is also important to offer the higher level in each sport, select, or whatever it is called. The higher level of play is necessary. What the task force found is that it is most efficiently implemented in the one provider league. It is easier to manage, you know the player, it is easier to move them up or down, it works out well, however the Town's primary obligation is for recreation. We do not want 100% recreation play only since that defeats a lot of what these gentlemen spoke to; there is a need for a higher level to aspire to, and to be able to work into and to create better tournament play. That was our finding and that should be articulated in the brochure.

Kathy Koza asked "by whom?

Mr. Lust replied "by the Town of Flower Mound". This is the Town's recreational program and it is their responsibility to articulate these things.

Mr. Lust said that he thinks it would be prudent while putting this brochure together to enlist input from other leagues, but that is a little further down the road.

He said the Town is committed to every kid who wants to play a sport so it needs to be stressed that these are primarily recreational leagues. But what about the kids that evolve and stand out, we want to accommodate them too. Now, if they want to go beyond that, there are independent select teams in the area that really addresses the highest level of play. The Town's responsibility is what we are challenged with.

Kathy Koza wanted to know about the possibility of using Post Oak Park as the site of a tennis complex, would that issue comes back through the Park Board? Or, if the Board approves this document and it goes forward does it means that proposal goes forward too?

Mr. Lust said the idea of using Post Oak Park as a tennis center is to be explored, so if the Board gives a motion of support to go forward with the Task Force recommendations to the Council and the Council says, we like everything here, then the Park Board will have the responsibility of exploring Post Oak Park utilizing some of the techniques suggested by the Task Force to fund that. The Task Force is not suggesting floating a bond to do this.

Actually, what the Task Force found is that there is some bond money that was dedicated for a tennis court or two and a restroom over by the Natatorium. Staff looked into that and what they found was the building site is within the flood plain, so that would preclude that project. So we have this money and some park development fund and if we pooled that together that would be good seed money, it could get us almost halfway there to the cost of a tennis complex. Our liaison from the Park Board was quite excited about it and I too share that enthusiasm.

We have looked at other tennis centers around here, Hurst, Southlake, Arlington, and Coppell. It's very doable and they are not all that expensive.

Kathy Koza - So all these issues would come back to the Park Board?

Mr. Lust replied that the Task Force is just the idea people, they are not going to do the exploration.

Chris Womack said that her understanding is that once these findings go to the Town Council the Youth Sports Task Force is over. When staff writes the informational brochure, the Park Board would have an oversight role to proof read, look at, and to get input from the various sports associations and work with staff in getting it together. She thinks this could get really large very quick and they do not want it to be an advertising brochure for every small thing but rather the guidelines of the Town Employees in order to provide recreation and select sports to the citizens of Flower Mound.

Ms. Womack continued - Regarding recreation and select, there has to be select sport in this Town. She is one of those persons who said a long time ago in this very room that it is our job to provide equal opportunity to our citizens to play. We cannot guarantee the outcome since outcome is based on ability, so she is a big proponent of select sport. It may be that as these sports come on that we do not have select at first, and that's ok, as long as there are plans for those advancing players.

Regarding Post Oak Park - She is real excited about the proposal. It is an eighteen (18) acre undeveloped piece of parkland right now that is in close proximity to Flower Mound High School. The tennis courts that are going in at Flower Mound High School are four additional tennis courts and lights; they are doing the exact same thing at Marcus. Looking at the cost, we actually did an analysis to see how much it would cost to put those tennis courts in place, so there are actual dollars and cents that was looked at and it truly is rather affordable, so she is a real proponent of this project. It does not have to be Post Oak Park, it could be another location but she thinks the citizens should have a park location to play tennis that is not necessarily affiliated with schools.

As far as the second organization to administer tournaments, as the first gentleman to speak has said, she cannot speak to whether there is a need for an organization to manage tournaments versus an organization to do actual basketball and baseball. She only thinks there should be one organization supporting one sport at a time because of the large number of volunteers that are necessary.

Mr. McCall said they seemed to have done some research as to costs and if it were possible, could they give a ballpark figure of what kind of money some of these other towns spent?

Mr. Lust replied - Approximately half a million dollars ($500,000.00).

Mr. McCall - What would that include?

Mr. Lust - That would include approximately 10 courts, small pro shop, restroom facility and parking.

Mr. McCall - Is there one tennis facility that you would recommend the Park Board take a look at?

Mr. Lust said he did not see the tennis facility in Southlake but he saw both Coppell and Hurst and he would be happy with either one.

Mr. Lust said he wanted to make the point that the Task Force was appointed by the Council, conceived by the Council, they serve at the pleasure of the Council and they will be terminated by the Council and whatever the wishes of the Council, they are there to serve.

However, as a task force they kicked this idea around. Some towns have an athletic oversight board and there was some talk that this town may evolve into that, but what was decided is that we are not needed to do that. We thought we might stay intact but dormant, and see how these recommendations play out. If you need some assistance on these stuff, we are there, if you don't think you need us, that's really good too, but it's totally up to the Council.

Kathy Koza - says she is still concerned if the Park Board still gets to decide who does what? She is hearing about Post Oak Park becoming a tennis center with a pro shop, she hears about sponsorship revenue from somewhere, and she is concerned if the Board gets to decide who does what?

Ms. Koza said it bothers her in the sense that historically in the past, there have been parks that people thought did not belong to the Town, they belonged to their community and that other people should not use them. She thinks it would be great if the Town could get money from outside but she is concerned. Maybe there should be a generic park as the sponsorship revenue idea scares her from the point of view of ownership.

Ms. Koza continues - She keep hearing about select, recreational, select, recreational, yes we should and yes we shouldn't and that should be addressed if at all in the brochure. If it is not addressed, it will keep coming up so that's important.

Mr. Lust said she is right about the select and recreational question and it has to be dealt with as that will settle some problems.

Mr. McCall said he assumes that there are a lot of questions about that.

Mr. Lust said there are questions, "Johnny should be a select player, and he is not, and I'm not going to take it anymore". The research indicates that over 70% of the problems are not related to the children, it's the grown ups. That is why we feel that the code of conduct should be in the brochure and should be signed by the various entities in bold print, by coaches, parents and kids. We do not want the excuse "well we just didn't know that".

Joel Lindsey thanked the members of the Task Force for everything they did and all the time and effort they expended in compiling the information.

Mr. Lust thanked all the members of the Task Force, and the Town staff especially Jackie Jones. He said "they worked him like a dog" and he always came through and they could not have done it without Mr. Jones assistance.

Ms. Koza said she thinks it is a good document but there are a few points that scare her.

Mr. Lust said there is nothing to be scared about. He said their favorite phrase is "explore the topic" and when thinking of providers the RFP process is there to protect us and the Task Force is not trying to usurp any authority of the Park Board, they are totally an ex-officio body and the Board will have more than enough input on anything that occurs.

Mr. Lust added that before he left the meeting he wanted the Board to say either, "you guys did an ok job but we cannot support it going to the Council, or, you guys did an ok job and we support the findings and we would like to move this forward to the Council". Regardless, it is being moved on to the Council but it would be nice to have some input and support from this level.

Mr. McCall asked if someone would like to make a recommendation to the Council.

Ms. Womack said that before the recommendation is made she wanted to make sure they had an adequate opportunity to deliberate this topic. She says she is in support of the findings in this document; however she is not in support of decision making being done outside of the Park Board for issues such as sponsorship and RFPs. She does not support the Task Force becoming its own entity because a lot of the findings in this document were already done in this room over the course of several years. Some of it is a small duplication of effort; she did work on the Task Force and does not think the effort was wasted. She thinks this is a guideline the Park Board should use to make recommendations and to propose people to offer sports and so forth and then go to the Town Council for approval. She wants to be on the record as this being a part of the deliberations. She thinks that when it comes to sponsorships and signage, nothing could infuriate the citizens more than if we "tacky up" a bunch of our parks with signs that are not done appropriately to the Town's standards. She now thinks a recommendation could be made to move this forward.

Jody Smith says going back in history when she sat with Mr. Lust and others on the Master Plan, she feels very comfortable with some of the gray areas because there is a great format in this Town for the public speaking, we have a great staff, a master plan, a set of ordinances will help protect and keep in the public eye all these issues we are struggling with. For one of us to find every right thing or wrong thing and fix it would be next to impossible, but the process the Town has will help to save us from any concerns we might have.

Kathy Koza said she wanted to be sure that if the Board said yes, that it keeps the mission of the Park Board and what they do alive and that it doesn't take away what they do as a Board.

Bart Stevenson said he would like to clarify that he does not think that anything the Task Force is recommending moving forward for Council Consideration, or the Park Board's consideration, is taking away any of the Board's responsibilities or rights as you are intended to do through your mission. If you move this forward to Council for their consideration, there is not a single thing in this document that will not come back to you. The YSTF is merely suggesting that the Park Board explore different opportunities for revenues, for sponsorships, for tennis centers, and they used Post Oak Park as an example of somewhere to start. Should this move forward, we are not going to come out next week and label one of our park maps and say Post Oak Park is our tennis center of the future. That will all come back before the Board.

Mr. Lust said maybe he should have said that at the onset. He noticed a little anxiety, but his feelings are these findings do nothing but enhance the Park Board's position. It helps focus the task laid before the Park Board for not only this year, but for years to come and it solidifies some of the things the Town is doing and some of the recommendations of the Park Board are included in these findings through the two (2) liaisons, Chris Womack in particular and the YSTF is trying to bring to light to the Council, to package it so the Council is brought more into the loop on the whole recreation plan in total. The Park Board knows the Council has a broad variety of responsibilities of which recreation and leisure is just a part. These findings do nothing but enhance the responsibilities of the Park Board. The YSTF has zero desire to get involved with anymore of this work unless asked specifically to do something in particular, The YSTF would just like to say, thanks for the memories and move on.

Mr. Trotter, said Mr. Stevenson eloquently addressed the subject but he would like to make a few points. First, the Park Board is the foremost authority on parks, although being a recommendation board we do respect their expertise. Addressing Kathy Koza he said he viewed these recommendations as going back to the Fields Committee before the Blue Ribbon Committee. When they made the recommendations to the Council FOR the specific needs for fields in the Town of Flower Mound, the Council acted upon that and created the Blue Ribbon Committee which then formatted the premise for the Parks and Recreation Bond Election. Once that went through all those recommendations were channeled through the Park Board for your approval and recommendations and this was then sent to the Town Council. The same is true of these findings. So anything that is explored, and any decisions that are made, will come through the Park Board and through you to the Town Council. He said he would expect the Park Board to be involved in any ideas that are explored.

A motion to forward the findings and recommendations of the Youth Sports Task Force with Board and public comments to the Town Council for their consideration was made by Norma Krueger and seconded by Kathy Koza.

VOTE ON THE MOTION:

FOR: Wayne Farley, Norma Krueger, Kathy Koza, Chris Womack, Joel Lindsay

AGAINST: None

Jody Smith abstained.

Mr. McCall thanked Mr. Lust for the hard work and tremendous support of the YSTF.

3. Board to consider the selection of one Park Board member to represent the Board on the new Keep Flower Mound Beautiful Board.

Bart Stevenson mentioned that this topic was briefly touched on at the last Park Board Meeting and that staff would like to apologize for some confusion created by that discussion. Further clarification has been received about the make up of the Keep Flower Mound Beautiful Board, how it will operate and how the members will be selected. The Board will be made up of eleven (11) committee members, one from the Park Board who will remain a member of the Park Board (serving on both Boards). The Council has asked that the Park Board make a recommendation as to who that member will be to serve on the Board. Should there be more than one Park Board member interested, there are opportunities for liaisons, non voting members, who can certainly attend the meetings and be involved with the committee but the Park Board will have only one voting representative on the Keep Flower Mound Beautiful Board while retaining their Park Board position as well. He hopes that clarifies the matter and looks forward to a recommendation being made tonight to appoint a Park Board member to that Board.

Mr. McCall asked for comments from the Board.

Norma Krueger for clarification asked if a Park Board can be a Board member of Keep Flower Mound Beautiful Board and could there also be a liaison from the Park Board.

Mr. Stevenson said it is not required that there is a liaison, but if there are more than one persons interested in the committee, while there can be only one voting position on the Board the meetings are open public meetings and anyone could attend.

Mr. McCall said that does not mean they could not go to the meetings if they wanted to.

Mr. Trotter further clarified the matter by saying, the Board member and the Liaison are going to be together, and the elected person from the Park Board will become a full Board member on the Keep Flower Mound Beautiful Board as a voting member but will continue to be a full member on the Park Board also. The question that came up as liaison is explained like this - the Keep Flower Mound Beautiful Board will be similar to the Park Board in that it will have lots of citizen input, if anyone on the Park Board or anyone in the community wants to be working with the KFMB Board, they could go to all the meetings and voice their comments and help the Board as citizens and it is open to any Park Board member who wants to participate. However, the Park Board will have only one member on the KFMB Board and they will continue to be a Park Board member also.

Chris Womack said she wanted something clarified - is the Park Board appointing someone to that Board or are they making a recommendation to Council for approval since she did not see anything in the Park Board Charter that gave them authority to be able to do that.

She was told the Park Board was choosing someone.

Mr. Stevenson said the Council may ratify that appointment.

A motion to select Wayne Farley a Park Board member to represent the Board on the new Keep Flower Mound Beautiful Board was made by Norma Krueger and seconded by Kathy Koza.

VOTE ON THE MOTION:

FOR: Joel Lindsey, Chris Womack, Kathy Koza, Norma Krueger, Wayne Farley

AGAINST: None

Jody Smith abstained.

Mr. Trotter congratulated Mr. Farley on his appointment to the Keep Flower Mound Beautiful Board. He said he wanted to repeat what Mayor Pro Tem Spruill said that the Council will be looking at this as a Park Board position. Appointed and elected by the Park Board. So Wayne Farley will be the Board member from the Park Board to the Keep Flower Mound Beautiful Board. There will be various subcommittees that will be established from the Keep Flower Mound Beautiful Board based on different events and focus points from that Board or community events that may be going on, or just beautifying Flower Mound. He said he is aware that Jody Smith has worked before with Ernie Goucher on things like that and he can see members of the Park Board being appointed to some of these committees. So there will be numerous areas of service that the Park Board can participate in.

Mr. McCall requests that Mr. Farley keeps the Park Board updated on things that have transpired on the KFMB Board.

G. COORDINATION OF CALENDARS

March 11, 2004 - Park Board Meeting

H. FUTURE AGENDAS

Mr. Stevenson said that he spoke briefly about a Scooter Ordinance at the last meeting and had anticipated it being brought forth at this meeting. Staff is still working on the ordinance doing some further revisions and tweaking and do not anticipate it coming to the Board before April or May.

Mr. Lindsey said the matter of the Chinn Chapel Steering Committee came up two or three meetings ago and wonders if that needs to be placed on the agenda.

Mr. Stevenson said no. The Committee is currently being formed and staff submitted a Manager Communication forming that Committee including Chris Womack's involvement with that Committee. A proposal was received from Carter and Burgess to do the design work on that project and it will be coming forward for Council consideration at the March 1, 2004 Meeting. Once the contract is in place, the Committee will get together and start working with Carter and Burgess for the design of that project. So you can probably look at some time in late March for that Committee to get going.

Mr. McCall would like to arrange for a tour of the parks during Spring.

I. ADJOURNMENT - PARK BOARD MEETING

A motion to adjourn was made by Chris Womack and seconded by Kathy Koza.

The motion was unanimous and the meeting was adjourned at 8:29 p.m.

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Bart Stevenson, Exec. Director Mike McCall, Chair

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